DATE, TIME, PLACE OF MEETING

 

The Calcasieu Parish School Board met in the Conference Room of the Calcasieu Parish School Board located at 1732 Kirkman Street, Lake Charles, Louisiana, on Tuesday, May 11, 2004, at 5:00 p.m.  The meeting was called to order by James Pitre, President.  The prayer was led by R.L. Webb; Billy Breaux led the Pledge of Allegiance.

 

ROLL CALL

 

The roll was called and the following members were present: 

Joe A. Andrepont, Billy Breaux, Dale B. Bernard, Clara F. Duhon, Jay L. Duhon,  John M. Falgout, Rev. J.L. Franklin, James W. Karr, Sr., Bryan LaRocque, Sheral A. LaVergne, James W. Pitre, Gregory P. Robert, Dr. Edward Stephens, Philip Tarver and R.L. Webb.

 

MINUTES APPROVED

 

On motion by Mr. Andrepont, seconded by Dr. Stephens and unanimously carried, the minutes of the regular meeting of April 20, 2004, were approved as presented. 

Supplemental Agenda

 

By general consent the Supplemental Agenda was included as part of the regular agenda.

 

PRESENTATIONS

 

Dr. David Thibodeaux, Congressional Candidate

 

Mr. Pitre recognized Dr. David Thibodeaux, 7th Congressional District Candidate. Mr. Theriot stated that Dr. Thibodeaux is a Board member in Lafayette Parish and teaches at the University of Lafayette Louisiana. Dr. Thibodeaux stated that his focus is directed to the educational system and the economy of the state.  He stated that, if elected, he will serve and be the voice for all Louisianans.  He thanked the Board for allowing him the time to present his views.

 

Perfect Attendance Award

 

Mr. Pitre recognized Keith LeLeux, Director of Child Welfare and Attendance.  Mr. LeLeux introduced and presented Kristen Allenday with a plaque for twelve years of perfect attendance.  Kristen is a senior at Barbe High School and is very active in school and community projects.  She has maintained a 4.0 GPA and plans to attend McNeese State University.  The Board congratulated Kristen and her parents, Mr. and Mrs. Johnny Allenday, for this outstanding accomplishment.

 

Distinguished Educator End of Year Report

 

Carolyn Aufdemorte, Distinguished Educator at Lake Charles Boston High School, and Judy Romano, Distinguished Educator at Reynaud Middle School, were introduced.  They presented the following report to the Board:

 

 

 

 

 

 

Distinguished Educator’s End-of-Year Report

Louisiana Department of Education

 


 

Judy Romano, Distinguished Educator

Reynaud Middle School, Calcasieu Parish Public Schools

May 2004

Executive Summary

 

Commendations/Accomplishments:

The school can be commended for the following:

  • The administration has effectively structured collaborative planning time and professional development for teachers.
  • The administration has successfully involved community stakeholders in activities that enhance student skills and talents.
  • The physical learning environment is conducive to teaching and learning.
  • The administration, teachers, staff and the central office personnel are supportive, cooperative and concerned about student achievement.

 

Outstanding Issues

A review of the 2003-2004 monthly reports indicates that:

§         Seventy percent of the students perform below basic in Reading and Math.

§         Struggling readers need a comprehensive reading program.

§         Special education classes need assistance in addressing varied readability levels and grade level curriculum.

§         There is inconsistent use of varied instructional strategies that accommodate individual differences.

§         There is a need to incorporate literacy strategies and writing strategies across content areas.

§         There is a need to maximize the use of instructional time.

§         Most student assessments do not reflect ITBS/LEAP-like items.

§         There is inconsistent implementation of the School Improvement Plan initiatives.

§         Professional development has been varied and on a wide range of instructional topics.

§         Discipline is a concern due to the large number of student referrals and student suspensions.

§         Staff turnover and non-certified teachers impact the quality of instruction.

 

Recommendations

To increase school effectiveness and improve student achievement, action must be taken. That action should include the following:

§         A clear focus on achievement including data driven instruction, frequent assessment, and many opportunities for students to improve

§         The funding of a comprehensive reading program that differentiates instruction for struggling readers such as READ 180

§         The implementation of focused reading and writing strategies that would be utilized across the content areas in all grade levels

§         The continued utilization of the LINCS Math Content Leaders

§         The development of student assessments that are ITBS/LEAP-like and that include at least one constructed response item

§         Professional Development that is focused, data-driven, aimed at student achievement directly related to the School Improvement Plan

§         The development and implementation of a school-wide discipline plan

§         An incentive program to attract and retain certified personnel.

 

 

 

Distinguished Educator’s End-of-Year Report

Louisiana Department of Education

 


 

Carolyn Aufdemorte, Distinguished Educator

Lake Charles Boston High School, Calcasieu Parish Public Schools

May 2004

Executive Summary

 

Commendations/Accomplishments:

The school can be commended for the following:

  • The district has approved an upgrade to the existing reading lab, as well as a science and math lab.
  • The Freshman Connection Program has been implemented.
  • The monitoring of weekly lesson plans by Learning Zone Designee and the DE has been implemented.
  • Department Heads have been identified and hold regularly scheduled monthly meetings.
  • At Report Card Conference Night, held on January 22, 2004, 150 parent/guardians attended.  Report cards were distributed to parents and a mini college fair was also available for viewing.  Four post-secondary institutions were present and a LEAP Information table was available to distribute documents and answer questions concerning testing and accountability.
  • LBC had a first place winner in Physics and several Honorable Mentions at the First Annual Science Fair, held February 11 and 12, 2004. 
  • READY-SET-TEST LEAP Saturday, held at LCB on March 13, 2004, was attended by 149 students from grades 9-12.  Twenty-five teachers volunteered to cook breakfast for students as well as to offer test-taking strategies, and give instruction in content area subjects.  The DAT leader also attended and offered support.
  • An English/Language Arts Content Leader has been added to the staff.
  • The Aztec Program is available for Option III students to prepare them for the GED.
  • Administration, teachers, and central office personnel are supportive, cooperative and concerned about school improvement efforts

 

Outstanding Issues

Review of the 2003-2004 monthly reports indicates that:

§         Seventy-five percent of students read below the ninth grade level.

§         The scheduling and tracking of students are inconsistent.

§         The posting of accurate attendance/tardiness continues to be a challenge.  Excessive number of students are tardy to class every hour.

§         The ineffective use of instructional time, bell-to-bell teaching and the need to accommodate for individual indifferences within the instructional period must be addressed.

§         The school should address the lack of inclusion of special education students into general education classes.

§         There is a need to broaden the curriculum through the addition of course offerings and to develop dual curriculum tracts for college prep and career/vocational students.

§         There is a need to increase opportunities for parental involvement within the educational process.

 

Recommendations

To increase school effectiveness and improve student achievement, action must be

taken. That action should include the following:

§         Counselors must accurately schedule and track all students at the school.

§         Routines and procedures for attendance and tardiness should be developed, followed by all students and staff and monitored.

§         A master schedule should be developed that more closely meets the needs of students.

§         The district should continue staff development that assists teachers by increasing the use of instructional strategies that are data driven, researched and proven to be successful. 

§         All ninth and tenth graders, who are reading below grade level, should be scheduled into the reading lab daily and be given a credit for their participation in the class.

§         The district should include special education teachers in any staff development offered to general education teachers.

 

The Board thanked Ms. Romano and Mrs. Aufdemorte for their efforts.

 

Quiz Bowl All-Parish Academic Team

 

Carmen Hamilton, Quiz Bowl Director, recognized the following students who have been selected as the Quiz Bowl All-Parish Academic Team:

 

            Nate Ellender                           DeQuincy High School

            Andrew Pruitt                           Barbe High School

            Elizabeth Cook             Barbe High School

            Jonathan Van Norman  Hamilton Christian

Kailey Galagos             Sulphur High School

Jared Ward                              Westlake High School

            Margaret Monk                        St. Louis High School

 

Mrs. Hamilton also recognized and thanked Norman Guillory, High School Science Consultant.

 

The team, Mrs. Hamilton and Mrs. Guillory were congratulated.

           

Lake Charles Boston High School Boys’ Basketball Team

 

Mr. Pitre announced that the Lake Charles Boston High School Boys’ Basketball Team is the State High School Basketball Champions.  The members are:

 

Head Coach:                Herman Weston

Assistant Coaches:        Roy Jackson, Andre Perkins, Nathaniel Perry

Manager:                      Lavandon Coleman

 

Players:

Anthony Aaron

Darrel Anderson

Ronald August

Terrell Bennett

Brandon Bordelon

Gregory Brown

Terrell Ceasar

Desmond Sugas

Tim Joseph

Edmond Lawrence

Skyler McKinnie

Jared Monroe

Anthony Streeter

 Javandon Vallare

Jerome Wilson

 

The team members were congratulated for an outstanding season.

 

Krystal Archie, Winner of the KPLC Talent Award

 

Krystal Archie, student at Lake Charles Boston High School, sang accapella “Somewhere Over the Rainbow.”  The Board commended Krystal for her extraordinary talent.  Ms. Belinda Williams, Krystal’s coach and choir director, was congratulated for her success.

 

Calcasieu Parish Students of the Year

 

Mr. Robert recognized Elementary Administrative Director Dolores Hicks.  Mrs. Hicks thanked the Board for the opportunity to honor the outstanding students of Calcasieu Parish.  She stated that the Student of the Year Program was designed to recognize students who have demonstrated excellent academic achievement, leadership ability and citizenship.  The Louisiana State Department of Education and the State Board of Elementary and Secondary Education sponsor the program.

One representative from each school is selected to compete at the parish level.  These students are judged on their application portfolio, which includes a biographical sketch, academic achievement, leadership, activities, recognitions, and service/citizenship.  They also compete in a writing competition and are interviewed by a panel of judges.  This panel is comprised of community members representing a wide variety of businesses and civic organizations.

 

Mrs. Hicks extended appreciation to the following businesses for their generous donations:

 

Cameron State Bank, American Fidelity of Lake Charles and Texas Roadhouse

 

Mrs. Hicks thanked Phyllis Hess for her assistance with the presentation.

 

This year’s parish winners and runners-up are as follows:

 

Elementary Division

 

Winner:                       Merritt Christian Harrelson

School:             A.A. Nelson Elementary

Principal/Assistant:        Principal Sue Way, Assistant Principal Jackie Smith

Parents:                        Laura and Dirk Harrelson

 

Runner-up:                 Reagan Womack

School:             T.S. Cooley Elementary

Principal/Assistant:        Principal Fritzi Fralick

Parents:                        Carol and David Womack

 

Middle School Division

 

Winner:                       Jacob Sittig

School:             J.I. Watson Middle School

Principal/Assistant:        Principal Richard Vail

Assistant Principals Amelia Yakupzack and Pat Schooler

Parents:                        Julie and Greg Sittig

 

 

Runner-up:                 Andrea Lee

School:             Moss Bluff Middle School

Principal/Assistant:        Principal John Duhon

                                    Assistant Principals Don Caldwell and Kathleen Severns

Parents:                        Julie and Scott Lee

 

Mr. LaRocque presented Andrea with a savings bond for her accomplishment.

 

High School Division

 

Winner:                       Taylor Moss

School:             Sam Houston High School

Principal/Assistant:        Principal Herman Menard

                                    Assistant Principals Ann Guidry and Michael Reed

Parents:                        Kim and Mickey Moss

 

Mr. LaRocque presented Taylor with a savings bond for her accomplishment.

 

Runner-up:                 Lauren Nicole Watson

School:             Westlake High School

Principal/Assistant:        Principal Steve Powers, Assistant Principal Lee Crick

Parents:                        Sharla and David Watson

 

The Board congratulated the students and their parents.

 

Counselor of the Year Awards

 

James Powers, Tech Prep/Options/Counselor Consultant, recognized the following Counselors of the Year:

 

Outstanding Elementary School Counselor-Sandy Stevens, Brentwood

Outstanding Middle School Counselor- Mark Richard, Maplewood

Outstanding High School Counselor & Calcasieu Parish Counselor of the Year 2003-2004 - Gisele Puckett, Barbe High School

 

Mr. Powers stated that these distinguished counselors will be nominated in their levels for the state counselor of the year award at the Louisiana School Counselors Conference in the fall.  The following counselors are to be recognized for participating in the awards process:  Genie Wilson, D.S. Perkins and Cindy Dowers, Starks High.  He also commended the Nomination Committee: Yvette Ardoin, Clarence Ethridge, and James Burnham.

 

Sandy Stevens has been an educator for the past 14 years and is the guidance counselor at Brentwood Elementary.

 

Mrs. Stevens has accomplished the following:

·        Currently serving as Secretary in the Calcasieu School Counselors Association.

·        Brentwood’s Teacher of the Year in 1996. 

·        Serves as a Bible teacher in her church.

·        Particiaptes in the United Way Program.  She believes in making a difference in a child’s life. 

 

Mark Richard has been an educator for the past 23 years and is a guidance counselor at Maplewood Middle. 

 

Mr. Richard has accomplished the following:

·        Teacher and a varsity coach for several years. 

·        Summer baseball coach, parent volunteer, and a head coach for the Upward Basketball Team for which his son is a member.

·        Camp counselor, volunteer for the American Heart Association and Abraham’s Tent. 

·         

Gisele Puckett has been in education since 1972 and is a guidance counselor at Barbe High. 

 

Mrs. Puckett has accomplished the following:

·        Math teacher.

·        Evaluator for LaTep.

·        Student teacher supervisor at McNeese State University.

·        Vocational Counselor for the MSU D.R.I.V.E. Program.

·        Math Department Head at LaGrange High.

·        Volunteer at Abraham’s Tent, Walk for Literacy.

·        Coordinated book drives for the Women’s Shelter.

·        Currently serving on the LSU Regional Advisory Board for High School counselors. 

 

The counselors were commended for their commitment and dedication to the students of Calcasieu Parish.

 

A+PEL Calcasieu Parish School Volunteer of the Year Award

Suzanne Heath, area A+PEL Liaison, was recognized to announce the Associated Educators of Professional Louisiana A+PEL Volunteer of the Year Award recipient, Harden Reeves.  She added that Mr. Harden has volunteered countless hours at John F. Kennedy Elementary School. 

The following volunteers were runners-up:

 

Georgia Burrell             R.W. Vincent Elementary School

Charcey Cormier                      Molo Middle School

Tommy Istre                             Dolby Elementary

Paulette LaFleur                       St. John Elementary

Dena Ford Phillips                    Vincent Settlement Elementary

Gina Reed                                Westwood Elementary

Dee Stout                                 A.A. Nelson Elementary

 

The following 2004-2005 officers of A+PEL were announced:

 

Carolyn Langley, President

Margaret Williams, Vice President

Donna Little, Secretary

Sarah Newton, Treasurer

Membership, Connie Degenhardt

Suzanne Heath, Past President

 

Mrs. Heath recognized and presented an engraved paper weight to the

2003 Calcasieu Teachers of the Year.

 

Elementary                   Meg Reed, Moss Bluff Elementary

Middle                         Debra Wild, J.I. Middle School

High                             Kathy Bonsall, Sulphur High School

 

Washington/Marion Power Lifting Team

 

The following Washington/Marion Power Lifting Team members were recognized for winning the State Championship in Power Lifting:

 

Coaches Reginald Nelson, Roosevelt Washington, Edd Thomas

 

Mashala Jones                                            National Champion

Jasmine Fontenot                                        National Champion

D’Tara Frank                                              National Champion

Danielle Jackson                                         Runner-up

Crystal Tezeno                                            4th Place

Brittany Manuel                                           Runner-up

Noaka Jones                                               Runner-up

Ashley Spain                                               Runner-up

Antoinette Broussard                                   3rd Place

 

The following Boys’ Team placed 4th in the National Tournament:

 

Roy Wiltz, Jr.,                                             National Champion, State Champion

Bryan Nelson                                              4th Place

Keeland Joubert                                          4th Place

Damien Otis                                                3rd Place

Thaddeus Dugas

Dallas Montgomery

Jonathan Redmond                                    Runner-up

Donald Batiste, Jr.,                                  6th Place

 

The teams were congratulated and commended for their success.

 

Iowa High School Girls’ Track Team

 

The following Iowa High School Girls’ Track Team members were recognized as the District, Regional and State Champions:

 

Coaches Brendon Gilroy, Chalres Avery, Carmen Dennison, Jason leonards, Shannon Guillory

 

Courtney Anderson                                     Distance

Lauren Ardoin                                             Distance

Shanna Courville                                      Javelin

Yomisha Chatman                                       Shot/Discus

Elizabeth Hill                                               Sprints/Relays

Jennifer LaValley                                         Distance

Whitney Landry                                           Sprints/Relays

Tammy Ledet                                              Pole Vault

Jenee Peirre                                                Sprints/Relays

O’Neill Pollinque                                         Sprints/Relays

Keioshi Prater                                              100m Hurdles/High Jump

Lexie Sandrock                                           Pole Vault

Alicia Simon                                                Shot/Discus

Amy Sweat                                                 Shot/Discus

Laura Talbot                                                Sprints/Relays

Francis Vital                                                 100m Hurdles/Long Jump/100m

 

The team and coaches were commended for this prestigious award.

 

TAKE APPROPRIATE ACTION

 

National Southern Regional Conference, Nashville, TN, July 21-24

 

On motion by Mr. Duhon, seconded by Rev. Franklin and carried, permission was granted to Clara Duhon and Sheral LaVergne to attend the National Southern Regional Conference in Nashville, Tennessee from July 21through 24, 2004.

 

Final Action, Policy JJ, Employment of Students

 

On motion by Mr. Andrepont, seconded by Mr. Webb and carried, final action on Policy JJ, Employment of Students, was approved.  The policy states:

 

                                                                                                            File:  JJ

 

EMPLOYMENT OF STUDENTS

 

 

            The Calcasieu Parish School Board realizes that some students may need to have part-time employment positions. Senior high school students over the age of 16 may be allowed to complete their senior classes in the morning, if their class schedules can be so arranged, in order for the student to be released for part-time employment in the afternoons.  Before release of the student, proof of employment shall be submitted by the student. The school reserves the right to monitor a student's continued employment.

EMPLOYMENT CERTIFICATES

            Employment certificates are issued for youth to work only during vacation time and after school hours. No employment certificate can be issued for a high school student to work during the hours that school is in session. Employment certificates for the youth of Calcasieu Parish shall be issued by the Superintendent or his/her designee and submitted to the Louisiana Department of Labor. The original employment certificate shall be signed by the minor and the Superintendent/designee as issuing authority. A copy of each employment certificate shall be retained by the School Board together with documents required to be submitted with the application for employment certificate. Any additional information needed by students or teachers of Calcasieu Parish schools may be obtained by inquiring at the School Board office.

            Youth between the ages of 18 and 21 are not required to have employment certificates but may be issued certificates of age upon request of the employer.

Ref:      La. Rev. Stat. Ann. ''23:161 et seq., 23:183, 23:184. 

 

Final Action, Policy JGCE, Child Abuse

 

On motion by Mr. Andrepont, seconded by Mr. Webb and carried, final action on

Policy JGCE, Child Abuse, was approved.  The policy states:

 

                                                                                                            File:     JGCE                                     

                                                                 CHILD ABUSE

 

           

The Calcasieu Parish School Board shall endeavor to ensure that all instances of child abuse and/or neglect are reported in accordance with appropriate state and local laws and regulations.  Therefore, the School Board directs that all school personnel be informed of their responsibilities under law as mandatory reporters when performing their occupational duties.

DEFINITIONS

Child, for purposes of child abuse, is defined as a person under eighteen (18) years of age, who prior to juvenile proceedings, has not been judicially emancipated or emancipated by marriage.

 

Abuse means any one of the following acts which seriously endanger the physical, mental, or emotional health of the child:

 

(a)        The infliction, attempted infliction, or, as a result of inadequate supervision, the allowance of the infliction or attempted infliction of physical or mental injury upon the child by a parent or any other person.

 

(b)        The exploitation or overwork of a child by a parent or any other person.

 

(c)        The involvement of the child in any sexual act with a parent or any other person, or the aiding or toleration by the parent or the caretaker of the child's sexual involvement with any other person or of the child's involvement in pornographic displays, or any other involvement of a child in sexual activity constituting a crime under the laws of this state.

 

Neglect means the refusal or willful failure of a parent or caretaker to supply the child with necessary food, clothing, shelter, care, treatment, or counseling for any injury, illness, or condition of the child, as a result of which the child's physical, mental, or emotional health is substantially threatened or impaired.  In accordance with statutory provisions, the inability of a parent or caretaker to provide for a child due to inadequate financial resources shall not, for that reason alone, be considered neglect. Whenever, in lieu of medical care, a child is being provided treatment in accordance with the tenets of a well‑recognized religious method of healing which has a reasonable, proven record of success, the child shall not, for that reason alone, be considered to be neglected or maltreated.  However, nothing herein shall prohibit the court from ordering medical services for the child when there is substantial risk of harm to the child's health or welfare.

 

A mandatory reporter is any person who provides training and supervision of a child, including any one of the following individuals performing their occupational duties:  teacher, teacher's aide, instructional aide, school principal, and school staff member.

 

Caretaker means any person legally obligated to provide or secure adequate care for a child, including a parent, tutor, guardian, legal custodian, foster home parent, an employee of a public or private day care center, or other person providing a residence for the child.

 

PROCEDURE FOR REPORTING CHILD ABUSE/NEGLECT

Any mandatory reporter, notwithstanding any claim of privileged communication, who has cause to believe that a child's physical or mental health or welfare is endangered as a result of abuse or neglect, as defined by this policy, or that abuse or neglect was a contributing factor in a child's death, shall report immediately suspected abuse/neglect in accordance with the following:

I.          The mandatory reporter having the information shall contact the principal or designee immediately.  The principal or other supervising employee shall immediately:

 

(A)       When the suspected abuser is believed to be a parent or caretaker, make the report to the local child protection unit of the Department of Social Services.

 

(B)       When the abuse or neglect is believed to be perpetrated by someone other than a parent or caretaker, and a parent or caretaker is not believed to have any responsibility for the abuse or neglect, make the report to the local law enforcement agency having jurisdiction over the place where the abuse/neglect occurred.

 

II.         If the initial report was in oral form, it shall be followed by a written report on the approved form, which written report shall be delivered within five (5) days to the local child protection agency or the local law enforcement agency to whom the initial report was made.

 

III.       The principal, assistant principal, or other supervisory employee to whom the initial reporter gave the report shall have the primary responsibility of reporting the information to the appropriate agency as herein provided. The teacher or other Board employee who was the initial reporter is not relieved of responsibility, however, and to ensure that the report is delivered to the appropriate agency as required by law, the principal/designee/supervisory employee shall confer with the initial reporting employee and confirm that the report was made to the appropriate agency.  If the principal/designee/ supervisory employee fails or refuses to make a required report, the initial reporting employee shall make the required report to the appropriate agency and shall, within five (5) days of filing the required written report file a confidential report of the entire matter in writing with the Superintendent.

 

                                    The report shall contain the following information, if known:

 

1)         The name, address, age, sex, and race of the child.

 

2)         The nature, extent, and cause of the child's injuries or endangered condition, including any previous known or suspected abuse to this child or the child's siblings.

 

3)         The name and address of the child's parent(s) or other caretaker.

 

4)         The names and all the ages of all other members of the child's household.

 

5)         The name and address of the reporter.

 

6)         An account of how this child came to the reporter's attention.

 

7)         Any explanation of the cause of the child's injury or condition offered by the child, the caretaker, or any other person.

 

8)         Any other information which the reporter believes might be important or relevant.

 

The report shall also name the person or persons who are thought to have caused or contributed to the child's condition, if known, and the report shall contain the name of such person if he/she is named by the child.

If the initial report was in oral form by a mandatory reporter, it shall be followed by a written report made within five (5) days to the local child protection unit, or if necessary, to the local law enforcement agency.

INVESTIGATION OF REPORTS

Admission of the investigator on school premises or access to the child in school shall not be denied by school officials.

ALLEGATION AGAINST SCHOOL EMPLOYEES OR VOLUNTEERS

When an employee is accused of the use of impermissible corporal punishment or moral offenses involving students, the principal shall initiate an investigation (see procedures under policy GAMC, Employee Investigations).  If the offender is a central office employee, or principal, the immediate supervisor will initiate an investigation.

Upon any school employee receiving a report of, or information about, child abuse, against another school employee or volunteer, and the employee receiving said information has cause to believe the truthfulness thereof, the reporting procedure as outlined in this policy shall be followed, depending upon whether the employee or volunteer is considered a caretaker or someone other than a caretaker.

The school employee shall also, as soon as reasonably possible, notify the appropriate immediate supervisor of the accused individual, and that supervisor in turn will as soon as reasonably possible, notify the Superintendent or designee.  The Superintendent and the Board's attorney will determine what appropriate action the school system may take over and above the investigation being conducted by the appropriate state agency.  In any incident involving an employee or volunteer which is reported to the Superintendent or designee, the person shall be removed from all activities involving direct contact with students until the matter is resolved.

ALLEGATIONS OF SEXUAL OFFENSES

The Superintendent or his/her designee shall be required to notify the local law enforcement agency of any allegation made by a student of the commission of a sex offense as defined by La. Rev. Stat. Ann. §15:541(14.1). Such notification shall be made by the Superintendent or his/her designee within twenty-four (24) hours of the time the student notified the Superintendent or other appropriate personnel. Any school employee who receives information from a student concerning the possible commission of a sexual offense shall immediately inform the Superintendent and/or his/her designee.

CONFIDENTIALITY

The circumstances and information of the initial report, the fact that a report was made to an agency, and the written report shall be held in confidence and shall not be disseminated to third parties other than those persons or agencies designated by this policy or required by state law.  Any written report or other written information regarding the report shall be kept in a confidential file separate from the child's routine school records and accessible only by the principal/designee/supervisory employee or by court order.

 

INSERVICE TRAINING

At the beginning of each school year, each principal shall provide mandated inservice training for mandatory reporters and other school personnel and volunteers on how to recognize and report suspected child abuse or child neglect.  Each employee and volunteer shall sign a form indicating he/she has received and understands the guidelines for reporting child abuse/neglect.

IMMUNITY FROM LIABILITY

Any person who in good faith makes a report, cooperates in any investigation arising as a result of such report, or participates in judicial proceedings authorized under the Louisiana Children's Code shall have immunity from civil or criminal liability that otherwise might be incurred or imposed.  This immunity, however, does not extend to (1) a person who participates in or conspires with a participant or an accessory to an offense involving the abuse or neglect of a child; (2) any person who makes a report known to be false or with reckless disregard for the truth of the report.

LIABILITY

The Louisiana Children's Code and Louisiana criminal law provide substantial penalties for mandatory reporters who fail to report facts which would support a reasonable belief that child abuse or neglect has occurred.  Additionally, educators or other employees of the Calcasieu Parish School Board who fail or refuse to report child abuse/neglect as provided by law or by this policy may be subject to disciplinary and/or dismissal proceedings for neglect of duty.

Ref:      La. Rev. Stat. Ann. ''14:403, 15:542.2, 17:81.6; La. Children's Code, Title VI, Art. 601 et seq.

 

Final Action, Policy DJED, Bids and Quotations

 

On motion by Mr. Andrepont, seconded by Mr. Webb and carried, final action on Policy DJED Bids and Quotations, was approved.  The policy states:

 

                                                                                                            File:  DJED

 

                                                       BIDS AND QUOTATIONS

 

A.        Public Works

 

            The Board shall advertise and let by contract, except in cases of emergencies, as provided below, all public work exceeding $100,000 per project.  The contract shall be awarded to the lowest responsible bidder who has bid according to the contract, plan, and specifications advertised, unless stipulated otherwise by the Board.

 

            As an evidence of good faith, each bidder for public works project shall attach to its bid, a bid bond, certified check, or cashier's check in an amount equal to five percent (5%) of the bid amount. 

 

            All advertisements for bids shall appear in the newspaper selected as the official journal for the School Board, except in emergencies as may be declared by the Board, or designee. The advertisement, when published, shall appear once a week for three (3) different weeks, the first advertisement to appear at least twenty-five (25) days prior to the opening of bids. In addition, the School Board may also publish an advertisement by electronic media available to the general public.  The first publication of the advertisement shall not occur on a Saturday, Sunday or legal holiday.

 

            All bids shall be opened in public in the presence of one or more witnesses at the time and place designated in the invitation for bids.  Each bid, together with the name of the bidder, shall be recorded and open to public inspection.  The Superintendent and/or other appropriate administrators shall review, summarize and report bids to the Board with recommendations for final action.

           

            Contracts for public works aggregating $100,000 or less shall be subject to the following:

            (1)        $10,000 - $100,000 

 

                        i)          Advertising will be at the discretion of the Superintendent or his/her designee provided that written invitations for quotations are sent to at least five (5) bona fide, qualified bidders if the advertising process is not utilized.

 

                        ii)         Written invitations for quotations shall contain complete specifications, the quantity required, and any other information, including the delivery point, which is necessary to make an acceptable quotation.

 

                        iii)         Quotations shall be publicly opened and read at a specified date, time and location.  Each bidder shall be notified of the date, time and location.

 

                        iv)        Award of the contract shall be made by the Superintendent or his/her designee to lowest responsible responding contractor who has provided a quote.

 

            (2)        $5,000.00 - $9,999.99 Award will be made after obtaining no fewer than three (3) telephone or facsimile quotations.  A written confirmation of the accepted offer shall be obtained and made part of the purchase file.  If quotations lower than the accepted quotation are received, the reasons for their rejection shall be recorded in the purchase file.

 

            (3)        $0.00 - $4,999.99 Competitive quotations may be received at the discretion of the Buyer.

 

 

B.         Supplies, Materials and Equipment

 

            The Board shall advertise and let by contract all purchases of supplies, materials and equipment aggregating $25,000 or more.  All advertisements for bids shall appear in the newspaper selected as the official journal for the School Board.  The advertisement, when published, shall appear at least ten (10) days prior to the date set forth therein for the opening of bids.  In addition, the School Board may also publish an advertisement by electronic media available to the general public.  Notice shall also be given in writing to persons in a position to furnish the supplies, materials and equipment as shown by the purchasing department's records.

 

            All bids shall be opened in public in the presence of one or more witnesses, at the time and place designated in the invitation for bids.  Each bid, together with the name of the bidder, shall be recorded and open to public inspection.  The Superintendent and/or other appropriate administrators shall review, summarize and report bids to the Board with recommendations for final action.

 

The Board may require, as evidence of good faith that each bidder for the purchase of supplies, materials or equipment, attach to its bid a bid bond, certified check or cashier's check in an amount equal to five percent (5%) of the bid amount.

 

            Purchases of supplies, material and equipment aggregating less than $25,000.00 shall be subject to the following:

 

            (1)        Purchases from $10,000 - $24,999.99 shall meet the same requirements as for purchases of $25,000.00 or more, except:

 

                        (a)        Advertisement will be at the discretion of the Superintendent or his/her designee.  In any event, written invitations for bids shall be sent to at least five (5) bona fide qualified bidders.

 

                        (b)        Award of the contract shall be made by the Superintendent or his/her designee to lowest responsible bidder who has bid according to the specifications.

 

            (2)        Purchases of $5,000.00 or more, but less than $10,000 shall be made by obtaining no fewer than three telephone or facsimile quotations.  A written confirmation of the accepted offers shall be obtained and made part of the purchase file.  If quotations lower than the accepted quotation are received, the reasons for their rejection shall be recorded in the purchase file.

 

            (3)        $0.00 - $4,999.99 Competitive quotations may be received at the discretion of the purchasing department head.

 

  1. In cases of an emergency or extreme emergency when time is not sufficient to advertise for bids for public works or purchase of materials, the Board or designee is permitted by law to declare that a public emergency or extreme public emergency exists and extend a contract for more than the sums mentioned without going out to bid; however, in such cases every effort shall be made by the administration to secure competitive quotations through negotiations.  State law permits a person designated by the Board to declare the existence of an extreme public emergency. Notices of an emergency or extreme emergency shall be published in the Board’s official journal within

 

ten (10) days of the emergency being certified by the School Board or designee.

 

Revised:  November, 1987                                           Revised:  August, 1999

Revised:  November, 1989                                           Revised:  October, 1999

Revised:  December, 1991                                            Revised:  December, 1999

Revised:  December, 1992                                            Revised:  November, 2001

Revised:  June, 1995                                                     Revised:  June, 2002

Revised:  December, 1995                                            Revised:  November, 2003

Revised:  November, 1997

 

Ref:      La. Rev. Stat. Ann. ''38:2211, 38:2212, 38:2214, 38:2251, 39:1551 et seq.; Board minutes, 10-17-89, 3-17-92, 3-7-95, 1-16-96, 5-7-02, 9-17-02.

 

Final Action, Policy GAK, Personnel Records

 

On motion by Mr. Andrepont, seconded by Mr. Webb and carried, final action on Policy GAK, Personnel Records, was approved.  The policy states:

 

                                                                                                            File:   GAK

                                                                                                            Cf:   CG

 

PERSONNEL RECORDS

 

            The Calcasieu Parish School Board shall require the maintenance of a uniform system of personnel records for all employees.  It shall be the responsibility of the Superintendent or designee to keep the records updated and complete in accordance with statutory provisions.  A School Board member or any other person authorized pursuant to this policy shall be permitted to examine any and all records of the school system, except school employee records relative to evaluations, observations, formal complaints, and grievances.  The Board, however, upon a majority vote of the total Board membership, shall have the right to examine any and all records of the school system, including personnel records.

            A personnel file shall be accurately maintained in the central administrative office for each present and former employee.  These files shall contain applications for employment, references, and records relative to compensation, payroll deductions, evaluations, and such other matters as may be considered pertinent to the proper maintenance of all personnel records.  It is the duty of the employee to furnish the personnel office with certificates, transcripts, statements of degrees, and other educational experience related documentation.

            The Superintendent shall be designated as custodian of all personnel files and shall have the overall responsibility for maintaining and preserving the confidentiality of the files.  The Superintendent may, however, designate another official to perform the duties of records management on the understanding that this official is to be held responsible for granting or denying access to records on the basis of these guidelines.

GENERAL ACCESS TO AN EMPLOYEE'S PERSONNEL FILE

 

            No school employee shall be denied access to his/her personnel file.  The contents of a school employee's personnel file shall not be divulged to third parties without the expressed written consent of the school employee, except when ordered by a court or by subpoena, or in accordance with this policy.  No school system employee other than the personnel file custodian or the Superintendent for the system, or the designee of either, who shall be a school system employee, shall be allowed access to a school employee's personnel file without the school employee's expressed written consent, unless that employee is charged with the duty of supervising that particular school employee's performance.  In case a personnel file should be accessed by the Board or anyone else, the employee whose file was so accessed shall receive written notice of the fact and the name and title of the person who was permitted access.  All persons permitted access shall maintain the confidentiality of those documents in the file which are not matters of public record.

REQUESTS FOR ACCESS AND INSPECTION

 

Additions to Personnel File

 

            No complaint, commendation, suggestion, or evaluation may be placed in the evaluation file unless it meets the following requirements:

1.         Each document concerning a school employee shall be placed in the employee's personnel file within a reasonable time and no document, except those resulting from routine recordkeeping, shall be placed in a school employee's personnel file by any school system employee, unless and until that school employee is presented with the original document and a copy thereof prior to its filing.

 

2.         Upon receipt of the original document and copy of the same, the school employee shall sign the original document as an acknowledgement of the receipt of the copy of the document.  Such signature shall not be construed as an agreement to the contents of the document.

 

Rebuttal and Response

 

            Each school employee shall be given the opportunity to rebut and to respond to a document placed in his/her personnel file.

1.         The rebuttal and response must be in written form and once filed shall be attached to the document to which the response and rebuttal applies, and thus become a permanent part of the school employee's personnel file as long as the document remains a part of the personnel file.

 

2.         No document or copy thereof, to which a response and rebuttal has been filed, shall be used for any purpose whatsoever unless the rebuttal and response or copy thereof is attached to the document or copy sought to be used.

 

3.         A school employee shall have the right to receive proof of any allegations and statements contained in a document placed in his/her file that the school employee believes to be inaccurate, invalid, or misrepresented.  If such proof is not presented, the document containing the allegations and statement shall be removed from the school employee's personnel file and destroyed.

 

Procedure for Filing of Rebuttal and Response

 

1.         Any rebuttal and response to a document placed in a school employee's personnel file shall be filed by the employee within fifteen (15) school days from the date on which the school employee signs the document acknowledging its receipt.

 

2.         The school employee may be granted an additional ten (10) school days for the filing of the rebuttal and response, provided the school employee requests such an extension in writing addressed to the personnel file custodian within the original fifteen-day period.  The personnel file custodian's consent to the ten-day extension of time shall not be unreasonably withheld.

 

3.         The rebuttal and response shall be deemed filed by the delivery of the original and one copy of the rebuttal and response to the personnel file custodian.  The personnel file custodian shall then sign and date the original rebuttal and response and file the same into the school employee's personnel file.  The personnel file custodian shall also sign and date a copy of the rebuttal and response and return the same to the school employee.

 

CONFIDENTIAL INFORMATION

 

            Certain items in the personnel records of School Board employees shall be confidential, including:

1.         The home telephone number of the employee where such employee has chosen to have a private or unlisted home telephone number because of the nature of his/her occupation with such body.

 

2.         The home telephone number of the employee where such employee has requested that the number be confidential.

 

3.         The home address of the employee where such employee has requested that the address be confidential, except it shall be made available to recognized educational groups.

 

4.         The social security number and financial institution direct deposit information as contained in the personnel records of an employee of the School Board.  However, when the employee's social security number or financial institution direct deposit information is required to be disclosed pursuant to any other provision of law, including such purposes as child support enforcement, health insurance, retirement reporting, or to officials or employees of the school, School Board, Louisiana Department of Education, or Board of Elementary and Secondary Education, in the performance of duties or responsibilities of the official or employee, the social security number or financial institution direct deposit information of the employee shall be disclosed pursuant to such provision of law.

 

5.         The name and account number of any financial institution to which the public employee’s wages or salary are directly deposited by an electronic direct deposit payroll system or other direct deposit system.

 

            The above information shall not be divulged to third parties.

 

Confidentiality of Employee Group Health/Life Records

            As part of successful internal health insurance administration, the Board shall require that employees' health/ life eligibility and claim files be maintained in a confidential and uniform manner.

            All eligibility and medical claim records of an employee or his/her dependent and all records of benefit payments to an employee, his/her dependent, or medical provider shall be confidential and privileged, shall not be public records and shall be used exclusively for the purpose of claims processing, eligibility determination or statistical record keeping.

            Such confidentiality and privilege shall be strictly maintained by the Risk Manager and all Risk Management employees.

            Nothing herein shall prohibit the communication of facts or documents that are part of an employee's claim file to that employee or his representative.  When authorized in writing by the employee, such facts and documents contained in the employee's claim file shall be used exclusively for the purpose of claims administration and communication to third parties is strictly prohibited unless written authorization is received from the employee as indicated above.

            Nothing herein shall prohibit the communication of facts, documents, or other information which are part of an employee's claim file to the System's health/life insurance carrier.

            Nothing herein shall prevent the use of such records for compilation of statistical data wherein the identity, work site, and job classification of the individual are not disclosed.

            As a condition of employment, Risk Management Department employees shall be required to indicate by signature, their knowledge of this confidentiality policy and their agreement to abide by same. Violation of this policy will subject the employee to discipline and upon review by the Superintendent, possibly termination.  Further that any breach of confidentiality "post" employment may subject that employee to civil and/or criminal proceedings.

 

DEFINITIONS

 

Document means any written or otherwise tangible material intended to be or actually used as a part of or any evidence of the work history of any employee including but not limited to any and all reports, comments, reprimands, correspondence, memoranda, evaluations, observations, and grievances relative to a particular employee.

 

Personnel file means the file in the Personnel Department which contains the cumulative collection of any and all documents maintained by the school system with respect to each individual employee.

 

Personnel file custodians (file custodians) means those persons employed by the school system charged with the duty of maintaining and preserving the personnel files.

 

Third party means any person or entity not regularly employed, or employed under a contract by the school system in which the employee is employed.

 

Revised:  November, 1993

Revised:  January, 1997

Revised:  November, 1999

Revised:  October, 2001

Revised:  November, 2003

 

Ref:      5 U.S.C.A. '552 (Privacy Act of 1974); La. Rev. Stat. Ann. ''17:81, 17:440, 17:1231 et seq., 23:1127, 23:1131, 23:1293, 44:1, 44:2, 44.4, 44:11, 44:12 Board minutes, 9-5-95, 5-7-02.

 

Final Action, Policy GBN, Separation of Professional Staff Members

 

On motion by Mr. Andrepont, seconded by Mr. Webb and carried, final action on Policy GBN, Separation of Professional Staff Members, was approved.  The policy states:

 

 

 

 

 

                                                                                                File:     GBN

                                                                                                  Cf:    GBA, GBJ

                                                                                                  Cf:     GCN

 

                             SEPARATION OF PROFESSIONAL STAFF MEMBERS

            It shall be the policy of the Calcasieu Parish School Board to strive to assist personnel in every way possible to adjust to their positions and to perform their duties satisfactorily.  Every reasonable effort shall be made to avoid the necessity of dismissing personnel at any level.

            A permanent teacher shall not be removed from his/her position except upon written and signed charges of willful neglect of duty, or incompetency, dishonesty, or immorality, or of being a member of or contributing to any group, organization, movement, or corporation that is by law or injunction prohibited from operating in the state of Louisiana, and then only if found guilty after a hearing by the School Board.

            The Board, if it decides to proceed upon the charges, shall notify the teacher in writing at least twenty (20) days prior to the hearing, stating the charges brought against him/her, and shall arrange for a hearing to be held in accordance with due process provisions of the law, such hearing to be public or private at the option of the teacher.

            During the probationary term of an employee of the school district, the Board may dismiss an employee upon the written recommendation of the Superintendent; said recommendation to include valid reasons for the dismissal.  

            Any permanent teacher or other school employee having supervisory or disciplinary authority over school children shall be dismissed by the Board, in accordance with statutor provisions, upon final conviction or pleading nolo contendere to certain crimes outlined in state law.

            Professional personnel who have entered into employment contracts with the Board may be removed from employment upon being found incompetent, inefficient, or failing to fulfill the terms and performance objectives of his/her contract during the term of his/her contract.  Notification of termination of an employment contract shall be provided not less than one-hundred twenty (120) days prior to termination.   Any person so removed shall be entitled to written charges, notice of hearings, and a fair hearing before the Board.  If the person so removed had previously acquired tenure, then upon removal or non-renewal of contract, he shall be returned to his/her former position or one of equal salary as his or her former position unless the employee chooses to terminate his/her employment.

 

Revised:  November, 1985

Revised:  December, 1990

Revised:  December, 1992

Revised:  November, 2003

 

Ref: La. Rev. Stat. Ann. ''15:587.1, 17:15, 17:443, 17:444; Board minutes, 2-19-91, 4-20-93.

 

Final Action, Policy GBRK, Annual Leave

 

On motion by Mr. Andrepont, seconded by Mr. Webb and carried, final action on Policy GBRK, Annual Leave, was approved.  The policy states:

 

                                                                                                            File:     GBRK

 

ANNUAL LEAVE

            The Calcasieu Parish School Board shall grant annual leave to twelve (12) month full-time personnel based on the total number of months of previous employment experience in Calcasieu Parish in accordance with the following schedule:

 

Amount of Previous                    Rate of Leave                   Amount of Leave Earned

Employment Experience             Earned Per Month            Per Anniversary Period

 

Less than 60 months                       0.83 of a day                                  10 days

 

60 months or more, but       1.25 days                                       15 days

less than 120 months

 

120 months or more                       1.67 days                                       20 days

 

            Twelve (12) month employees eligible for annual leave shall earn the leave during the twelve (12) month period preceding the employee's anniversary date on which the leave was earned, unless the Superintendent grants the employee an extension.  If initial employment occurred on or prior to November 17, 1981, then the employee's anniversary date shall be July 1.  For employees hired after November 17, 1981, the anniversary date shall be the day the employee was hired.

VACATION AND TERMINATION

            Employees who have earned annual leave will be eligible to use the leave during the twelve (12) months following the anniversary date on which the leave was earned. 

All employees eligible for annual leave must take a minimum of five (5) days of vacation within the twelve (12) month period following the anniversary date on which the leave was earned.  The Supervisor of Payroll will monitor this requirement and report any exceptions to the Superintendent immediately.

            Annual leave must be used in the twelve (12) months after the anniversary date on which the leave was earned, unless the Superintendent grants the employee an extension.  Such extension will not negate the requirement to take a minimum of five (5) days of vacation as previously provided.

            Employees should work with the appropriate supervisor in arranging for annual leave.  Administrative personnel shall take into consideration the services to be rendered by the employee when arranging annual leave. 

            Annual leave shall not accumulate from one anniversary period to another.  Should an employee leave the employment of the Calcasieu Parish School Board during a year, the employee shall be paid for any unused annual leave to which the employee is entitled.  Any unused annual leave at the time of separation (termination, resignation, retirement, entrance into DROP, or death) shall be paid to the employee or his/her heirs on or before the next regular payday for the pay cycle during which the employee was working at the time of separation or no later than fifteen (15) days following the date of separation, whichever occurs first, at the employee's daily rate of pay.

 

Revised:  October, 1991

Revised:  November, 2001

Revised:  November, 2003

 

Ref:  La. Rev. Stat. Ann. ''17:81, 23:631; Board minutes, 9-17-91.

 

Resolution Ratifying the Actions of President Related to the Sale of the Property at 626 Kirkman Street

 

On motion by Mr. Robert, seconded by Mr. Falgout and carried, the following Resolution was adopted:

 

RESOLUTION

 

A resolution ratifying the actions of the President, James W. Pitre, in signing the deed and other documents related to and necessary for the completion of the sale of property by the Calcasieu Parish School Board to the Protestant Episcopal Church of the Good Shepherd of Lake Charles for the following described property on May 4, 2004:

 

Old sales tax office property located at 626 Kirkman Street, Lake Charles, Louisiana more fully described as:

 

A certain parcel of ground situated in the City of Lake Charles, Calcasieu Parish, Louisiana, said parcel of ground being bounded as follows:  Beginning at the intersection of the North side of Division Street with the West side of Kirkman Street running thence in a Northerly direction along the West side of Kirkman Street 150 feet; thence in a Westerly direction 208.6 feet parallel with the North line of Division Street; thence in a Southerly direction 150 feet parallel with the West line of Kirkman Street to the North side of Division Street; thence in an Easterly direction to the point of beginning, together with all improvements and component parts pertaining thereto.

 

For and in consideration of $31,500.00.

 

BE IT RESOLVED, by the Calcasieu Parish School Board in regular session convened that:

 

  Section 1:

The actions of the President of the Calcasieu Parish School Board James W. Pitre in

signing the deed and other documents related to and necessary for the completion of

the sale of the aforedescribed property to the Protestant Episcopal Church of the Good

Shepherd of Lake Charles are hereby ratified.

 

PASSED AND ADOPTED at Lake Charles, Louisiana on this the          day of

                          , 2004.

 

WITNESSES:                                       CALCASIEU PARISH SCHOOL BOARD

 

                                                                          BY:                                                                 

                                                              JUDE W. THERIOT, SECRETARY

                                                              CALCASIEU PARISH SCHOOL BOARD   

 

BID REPORTS

 

Additions and Renovations to LaGrange High School, School District Number 33 Bond Funds, Bid Number 2004-16PC

 

The following bids were received:

 

Contractor                              Base Bid         Alt.#1              Alt.#2         Alt.#3      

 

Bessette Development              $3,588,000      ($45,700)         ($71,000)  ($114,000)

James H. Fontenot Const.,        $3,858,965      ($41,422)         ($68,424)  ($115,237)

Lewing Const., Co.,                 $3,922,000      ($36,800)         ($78,000)  ($102,288)

F. Miller and Sons, Inc.,           $3,795,000      ($40,000)         ($63,000)  ($127,000)

Priola Const., Corp.,                $3,490,000      ($50,000)         ($72,000)  ($  54,000)

 

Deduction:

Alt.# 1:  Delete the two side canopies for ticket booth A. 

Alt.# 2:  Delete the four concrete block columns at ticket booth A.

Alt.# 3:  Delete the two large sign columns and the sign.

 

On motion by Rev. Franklin, seconded by Mr. Bernard and carried, the contract was awarded to Priola Construction Corporation (base bid less alternates #1 and #2) in the amount of Three Million Three Hundred Sixty Eight Thousand Dollars and no/100 ----($3,368,000.00) as the lowest qualified bid meeting specifications.

 

Additions and Renovations to T.H. Watkins Elementary School, Phase II, School District Number 33 Bond Funds, Bid Number 2004-18PC

 

The following bids were received:

 

 

 

Contractor                              Base Bid         Alt.#1              Alt.#2         Alt.#3      

Priola Construction Co.,           $455,000         $127,000         $82,000       $8,000

 

Alt.# 1:  Replacement of exterior window wall system with new walls as shown.

Alt.# 2:  Provide maintenance building and parking lot additions and renovations.

Alt. # 3:  Replace ceiling fans in areas outlined on plans.

 

On motion by Rev. Franklin, seconded by Bernard, the contract was awarded to Priola Construction (base bid plus alternates #1, #2, and #3) in the amount of Six Hundred Seventy Two Thousand Dollars and no/100--------($672,000.00) as the lowest qualified bid meeting specifications.          

 

Classroom Furniture for Maplewood Middle School, Bid Number 2004-53

 

The following bids were received:

 

Vendor Name                                                 Bid Price                                            

 

Dick Blick, Co.,                                               $   1,141.92

Galesburg, IL  

 

Highsmith, Inc.,                                     $   2,878.80

Fort Atkinson, WI                                           

 

Indeco Sales                                                     $   6,826.16

Belton, TX

 

La School Equipment                                        $ 47,777.40

Lafayette, LA

 

Office Plus                                                        $   4,623.62

Lake Charles, LA

 

School Specialty, Inc.,                                      $  12,458.77

Bernice, LA

 

Virco, Inc.,                                                       $  23,967.50

Conway, AR

 

Worthington Direct                                           $    3,751.95

Dallas, TX

                        Total Bid Amount                     $103,426.12

                                                                       

On motion by Mr. Breaux, seconded by Mr. Andrepont and carried, the low bid for each item meeting specifications was approved for the total amount of $103,426.12.

 

Additions and Renovations to F. K. White Middle School, School District Number 33 Bond Funds, Bid Number 2004-19PC

 

Contractor                              Base Bid         Alt.#1              Alt.#2         Alt.#3      

 

Carlton Construction                 $518,952         $212,000         $72,192      $44,450

Priola Construction                   $532,000         $207,475         $52,000      $43,660

 

 

 

Alt.# 1:  Includes all material and labor for the re-roofing.

Alt.# 2:  Includes all material and labor required to construct the maintenance building.

Alt.# 3:  Includes all material and labor to provide air conditioning of the south gym.

 

On motion by Rev. Franklin, seconded by Mr. Bernard and carried, the contract was awarded to Carlton Construction (base bid plus alternate #3) in the amount of Five Hundred Sixty Three Thousand Four Hundred Two Dollars and no/100-------($563,402.00) as the lowest qualified bid meeting specifications.

 

Additions and Renovations to S. J. Welsh Middle School, Phase II, School

District Number 34 Bond Funds, Bid Number 2004-17PC

 

The following bids were received:

 

Contractor                              Base Bid         Alt.#1                                                 

 

Lewing Const., Co.,                 $4,198,000      $228,000

Alfred Palma, Inc.,                    $3,969,000      $232,000

Bessette Development              $3,899,000      $190,000

Miller and Associates                $4,080,000      $230,000

 

Alt.# 1:  Contractor shall provide an alternate price for all work pertaining to the areas indicated on the construction documents.  These areas include rooms: G-105, G-106, G-107, G-108, G-109, G-110, G-117, G-118, G-119, G-120, G-121, G-122, G-124, G-126, G-127.  Also, all work on walkway and canopies existing Concessions Lobby G-105 to the west.  The walkway and covered walkway located to the north are to be included in the base bid.

 

On motion by Mr. Tarver, seconded by Mr. Robert and carried, the contract was awarded to Bessette Development Corporation (base bid plus alternate #1) in the amount of Four Million Eighty Nine thousand Dollars and no/100-------($4,089,000.00) as the lowest qualified bidder meeting specifications.

 

PERMISSION TO ADVERTISE

 

Technology Equipment for the Technology Department, E-Rate Funds, Bid Number 2004-68

 

On motion by Mr. Falgout, seconded by Dr. Stephens and carried, permission to advertise for technology equipment for the Technology Department, E-Rate funds, bid number 2004-68, was approved.

 

Washington/Marion High School Cosmetology Lab Equipment and Supplies, Various Funds, Bid Number 2005-02

 

On motion by Ms. LaVergne, seconded by Mr. Falgout and carried, permission to advertise for Washington/Marion High School Cosmetology Lab equipment and supplies, various funds, bid number 2005-02, was approved.

 

 

 

 

 

 

 

CORRESPONDENCE

 

Beneficial Occupancy for Additions and Renovations to Oak Park

Elementary School, School District Number 33 Bond Funds, Project Number 2004-04PC

 

On motion by Mr. Falgout, seconded by Dr. Stephens and carried,

beneficial occupancy for additions and renovations to Oak Park

Elementary School, school district number 33 bond funds, project number 2004-04PC, Brossett Architect, LLC, Designer; Bessette Development Corporation, Contractor, was approved.

 

Change Order Number Seven (7) for the Project “Additions and Renovations to Fairview Elementary School,” School District Number 33 Bond Funds

 

On motion by Mr. Bernard, seconded by Rev. Franklin and carried, change order number seven (7) for the project “Additions and Renovations to Fairview Elementary School,” school district number 33 bond funds, for an increase of $6,371.00 and an extension of ten (10) days, C. Gayle Zembower, Architect, Inc., designer; Bessette Development Corporation, contractor, was approved.

 

Change Order Number Three (3) for the Project “Additions and Renovations to T&I Complex,” School Districts 33 and 34 Bond Funds

 

On motion by Mr. Bernard, seconded by Rev. Franklin and carried, change order number three (3) for the project “Additions and Renovations to T&I Complex,” school districts 33 and 34 bond funds, project number 200213, for an increase of $3,845.00 and an extension of ten (10) days, C. Gayle Zembower, Architect, Inc., designer; John D. Myers & Associates, contractor, was approved.

 

Change Order Number Three (3) for the Project “Additions and Renovations to J.I. Watson Middle School,” School District Number 25 Bond Funds

 

On motion by Mr. Webb, seconded by Mr. Breaux and carried, change order number three (3) for the project “Additions and Renovations to J.I. Watson Middle School,” school district number 25 bond funds, for an extension of twenty (20) days, Moss Architects, Inc., designer; Vaughan Brothers, Construction Company, contractor, was approved.

 

SUPERINTENDENT’S REPORT

 

Mr. Theriot reported on the following:

 

School Nurse Day

 

Governor Blanco has designated Wednesday, May 12, 2004, as School Nurse Day in Louisiana.  This is done to recognize the school nurses in Louisiana for the vital role that they play in the education process and in the health and well-being of school children throughout the state.

 
State FBLA Winners
 
The state FBLA competition was held in Baton Rouge in March. 

Congratulations to the sponsors and the students.  The first and second place winners are eligible to attend the national competition this summer in Denver, Colorado.

 

The sponsors are:

 

Barbe High School:                   Kelly Fontenot and Paula Michalko

DeQuincy High School: Nell Landry

Iowa High School:                    Pat Gragson and Sherry Richard

LaGrange High School: Tanya Miles and Freda Welte

Sam Houston High School:       Eve Carpenter

Westlake High School:  Pam Johnson

 

The following students are Louisiana State FBLA 2004 Winners:

Accounting I           

1st Place       Heidi Billodeau                                                     Barbe High
            6th Place       Kate Bell                                                              Iowa High

Banking & Financial Systems           

10th Place      Chris Clinkenbeard                                              Westlake High

Business Calculations    

6th Place          Sam Harrison                                                    Westlake High

Business Communications        

4th Place     Nicholas Gobert                                                     LaGrange

Business Law             

3rd Place     Richard Gremillion                                                  Barbe

Computer Concepts        

5th Place     Mark Fontenot                                                      Sam Houston
            8th Place      Kevin Ross                                                           Sam Houston

Desktop Publishing       

3rd Place     Korey Hanks  &  Kelly Lafargue                            Westlake

FBLA Principles &  Procedures            

7th Place     Sami Richmond                                                      Westlake

Impromptu Speaking        

5th Place    Amber Hawkins                                                      LaGrange

Introduction to Business             

1st Place      Kevin Ross                                                            Sam Houston

Introduction to Business Communication

1st Place     Sara Fontenot                                                         LaGrange

Business Communication

7th Place      Jacob Appleby                                                     Westlake
 

 

Job Interview           

3rd Place      Braylon Harris                                                       DeQuincy

Networking Concepts      

6th Place     Nick Burleigh                                                         Westlake

Network Design   

 6th Place     Korey Hanks & Nick Burleigh                               Westlake

Public Speaking I        

9th Place     Ashley Predium                                                      Westlake

Public Speaking II       

7th Place     Lillian Henny                                                          LaGrange

Technology Concepts      

2nd Place     Matthew Kemp                                         Barbe High

Entrepreneurship         

7th Place     Joy Abshire

       Andrew Ameny & Jessica Landry              LaGrange

Mr. Future Business Leader                

9th Place     Colby Roessler                                                       Westlake

 

Preliminary 2004 LEAP/GEE 21 Results          

Mr. Theriot presented the Board with a preliminary 2004 LEAP/GEE 21 results.  He explained that the final results would not be complete until July 2004.  There was discussion relative to the importance of teacher retention and academic growth.

 

 

 

 

 

Preliminary Results

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

LEAP 21 4th Grade

 

 

 

 

 

 

 

 

 

 

 

 

 

ELA

MATH

SCIENCE

SOCIAL STUDIES

 

#

%

#

%

#

%

#

%

Advanced

89

3%

54

2%

44

2%

35

1%

Mastery

623

23%

467

18%

424

16%

492

18%

Basic

1158

43%

1154

43%

1390

52%

1400

53%

App. Basic

502

19%

568

21%

639

24%

463

17%

Unsat

299

11%

421

16%

167

6%

274

10%

TOTAL

2671

100%

2664

100%

2664

100%

2664

100%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

LEAP 21 8th Grade

 

 

 

 

 

 

 

 

 

 

 

 

 

ELA

MATH

SCIENCE

SOCIAL STUDIES

 

#

%

#

%

#

%

#

%

Advanced

10

0%

75

3%

21

1%

15

1%

Mastery

196

8%

190

8%

394

17%

239

10%

Basic

986

41%

1276

51%

907

38%

1153

49%

App. Basic

864

36%

477

19%

612

26%

579

25%

Unsat

344

14%

474

19%

428

18%

374

16%

TOTAL

2400

100%

2492

100%

2362

100%

2360

100%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GEE 21

 

 

 

 

 

 

 

 

 

 

 

 

 

ELA

MATH

SCIENCE

SOCIAL STUDIES

 

#

%

#

%

#

%

#

%

Advanced

43

2%

232

11%

61

3%

15

1%

Mastery

451

21%

382

18%

356

19%

266

14%

Basic

906

43%

841

39%

786

43%

1034

56%

App. Basic

417

20%

297

14%

422

23%

343

19%

Unsat

295

14%

426

20%

217

12%

183

10%

TOTAL

2112

100%

2178

100%

1842

100%

1841

100%

 

 

 

 

 

 

 

 

 

             

RECOGNITIONS AND CONDOLENCES

 

Mr. Andrepont requested a letter of appreciation to the Sulphur Parks and Recreation for the excellent job of hosting the LHSAA Girls’ Softball Tournament.  He also recognized and congratulated Mr. Philip Tarver for being named McNeese State University Alumni of the Year. 

 

Mr. Tarver congratulated the Barbe Track Team for being State Champions.  The Barbe Track Team will be recognized at the June 1st meeting.

 

Mr. Karr congratulated Mr. Theriot on the recent marriage of his daughter.

 

Rev. Franklin recognized Mr. Lannie Roy, ACORN Vice President.

 

SCHEDULE STANDING COMMITTEE MEETINGS

 

Budget/Fiscal Management Committee, Tuesday, May 18, 4:45

Curriculum and Instruction Committee, Thursday, May 20, 4:45

Board Meeting – Tuesday, June 1, 2004

Change Order Committee – Monday, June 7, 10:00, Conference Room

 

EXECUTIVE SESSION

 

On motion by Mr. Webb, seconded by Mr. Breaux and unanimously carried, the Board went into Executive Session at 7:00 p.m. to discuss personnel matters.  The Board resumed regular open session at 7:15 p.m.          

 

TAKE APPROPRIATE ACTION

 

Personnel

 

On motion by Mr. Andrepont, seconded by Mr. Robert and unanimously carried, the following personnel changes were approved as recommended by the Superintendent:

 

Resignation

 

Jeannette Ortego, Teacher, S. J. Welsh Middle School.

Recommend that her resignation become effective March 17, 2004.

 

Shelley VanderHey, Tutor, R. W. Vincent Elementary School.

Recommend that her resignation become effective April 30, 2004.

 

Vicki Fontenot, Teacher Aide, J. I. Watson Middle School.

Recommend that her resignation become effective May 31, 2004.

 

Brian Turner, Vocational Teacher, College Street T & I.

Recommend that her resignation become effective April 23, 2004.

 

Jackie LeBrun, Custodian, Vinton High School.

Recommend that her resignation become effective May 31, 2004.

 

Shannon Guillory, Teacher, Iowa High School.

Recommend that his resignation become effective May 31, 2004.

 

Stephanie Bubeck, Teacher, Special Services Department.

Recommend that her resignation become effective May 7, 2004.

 

Robert Breen, Teacher/Coach, Sulphur High School.

Recommend that his resignation become effective May 31, 2004.

 

Andrea Chapman, Teacher Aide, F. K. White Middle School.

Recommend that her resignation become effective May 31, 2004.

 

Marc LeFrance, Plumber, Maintenance Department.

Recommend that his resignation become effective April 22, 2004.

 

Vincent Occhiogrosso, Teacher Aide, Westlake T & I .

Recommend that his resignation become effective May 31, 2004.

 

Yolanda Fountain, Teacher, Nelson Elementary School.

Recommend that her resignation become effective April 28, 2004.

 

Mary Jenkins, Clerk, Maplewood Middle School.

Recommend that her resignation become effective April 29, 2004.

 

Shari Perry, Teacher, College Oaks Elementary School.

Recommend that her resignation become effective May 31, 2004.

 

David Johnson, Custodian, Barbe High School.

Recommend that his resignation become effective April 30, 2004.

 

Lenny Fast, Teacher Aide, Western Heights Elementary School.

Recommend that her resignation become effective April 30, 2004.

 

Janis Guillory, Assistant Principal, LaGrange High School.

Recommend that her resignation of her administrative duties only become effective

June 16, 2004.

 

Venessa Livingston, Teacher/Coach, Reynaud Middle School.

Recommend that her resignation of her coaching duties only become effective May

31, 2004.

 

Caire Beth Hebert, Teacher, Moss Bluff Elementary School.

Recommend that her resignation become effective May 31, 2004.

 

Teri Peterson, School Bookkeeper, Westwood Elementary School.

Recommend that her resignation become effective May 31, 2004.

 

Retirement Notification

 

Linda Texada, Teacher, W. W. Lewis Middle School.

Recommend that her retirement become effective May 31, 2004          

                                                           

Cherie Couvillion, Assistant Principal, St. John Elementary School.

Recommend that her retirement become effective June 16, 2004.

 

 

Linda Butler, Teacher, Sulphur High School.

Recommend that her retirement become effective May 31, 2004.

 

Anthony Zaunbrecher, Supervisor of Foreign Languages.

Recommend that his retirement become effective June 30, 2004.

 

James Strahan, Principal, Moss Bluff Elementary School.

Recommend that his retirement become effective June 17, 2004.

                                                           

Mary Derouen, Teacher, College Oaks Elementary School.

Recommend that her retirement become effective May 31, 2004.

 

Betty Smith, Bus Driver, Starks High School.

Recommend that her retirement become effective May 31, 2004.

 

Patricia McManemin, Consultant, Vocational Education.          

Recommend that her retirement become effective June 30, 2004.

 

Maternity Leave

 

Ta’Nisha Clark, Teacher, Fairview Elementary School.

Recommend that she be granted a maternity leave beginning May 7, 2004 until

May 31, 2004.

 

Dana Dawdy, Teacher, Gillis Elementary School.

Recommend that she be granted a maternity leave beginning August 12, 2004 until

September 27, 2004.

 

 

 

Bridgette Thierry, Teacher, Clifton Elementary School.

Recommend that she be granted a maternity leave beginning August 12, 2004 until

September 6, 2004.

 

Camella Hardy, Teacher, Clifton Elementary School.    

Recommend that she be granted a maternity leave beginning April 22, 2004 until

May 31, 2004.

 

Patricia Harris, Teacher, Clifton Elementary School.

Recommend that she be granted a maternity leave beginning May 10, 2004 until May 31, 2004.

 

Leave Without Pay

                                                           

Kathy Landry, Bus Driver, College Oaks Elementary School.

Recommend that she be granted a leave without pay for the 2004-2005 school

session.

 

Shauna Turner, Teacher, Special Services Department.

Recommend that she be granted a leave without pay beginning April 1, 2004 until

May 31, 2004.

 

Pamela Busby, Teacher, R. W. Vincent Elementary School.

Recommend that she be granted a leave without pay for the 2004-2005 school

session.                                               

 

Claire Sylvest, Teacher, R. W. Vincent Elementary School.

Recommend that her leave without pay be extended until May 12, 2004.

                                                           

Professional Development Leave

 

Jeanne Lejeune, Science Teacher, Barbe High School.

Recommend that she be granted a leave for professional development for the 2004-

2005 school session.

 

Jason Liles, Band Director, Iowa High School.

Recommend that he be granted a leave for professional development for the fall

semester of the 2004-2005 school session.

 

Doyce Brinkley, English Teacher, Westlake High School.

Recommend that he be granted a leave for professional development for the 2004-

2005 school session.

 

Marsha McMillin, Spanish Teacher, LeBlanc Middle School.

Recommend that she be granted a leave for professional development for the fall

semester of the 2004-2005 school session.

 

Waive Act 715

 

John Stills, Teacher, Washington-Marion High School.

Recommend that Act 715 be waived on his behalf and his retirement become

effective May 31, 2004.

 

 

Recommendations

 

On motion by Mr. Andrepont, seconded by Mr. Duhon and carried, Greg Whiteard was named Principal for W. T. Henning Elementary School.                    

 

On motion by Mr. Webb, seconded by Mr. Falgout and carried, Margaret “Margo” Hoffpauir was named Acting Assistant Principal for Iowa High School.

 

On motion by Mr. Webb, seconded by Mrs. Duhon and carried, Richard Scott Nunez was named Assistant Principal for Bell City High School.

 

On motion by Dr. Stephens, seconded by Mr. Bernard and carried, Lee Crick was named Assistant Principal for Westlake High School.

 

On motion by Mr. Falgout, seconded by Mr. Webb and carried, Richard Vail was named Coordinator of Title I PTR/CAI Labs.

 

Permission to Advertise

 

On motion by Mr. Falgout, seconded by Mr. Bernard and carried, permission to

advertise for an Assistant Principal for LaGrange High School was approved.

                                                                       

On motion by Mr. Tarver, seconded by Mr. Bernard and carried, permission to

advertise for an Assistant Principal for St. John Elementary School.

 

On motion by Dr. Stephens, seconded by Mr. Falgout and carried, permission to

advertise for a Principal for Moss Bluff Elementary School was approved.

 

 

On motion by Mr. Karr, seconded by Mrs. Duhon and carried, permission to

advertise for a Consultant of Foreign Languages was approved.

 

On motion by Mrs. Duhon, seconded by Mr. Falgout and carried, permission to

advertise for a Teacher/Coach for Reynaud Middle School was approved.

 

On motion by Mr. Webb, seconded by Mr. Karr and carried, permission to advertise for a Career and Technical Education Consultant for Vocational Education was approved.

 

On motion by Mr. Karr, seconded by Mr. Webb and carried, permission to advertise for Principal for Starks High School was approved.

 

On motion by Mr. Webb, seconded by Dr. Stephens and carried, permission to advertise for Principal for J.I. Watson Middle School was approved.

 

2004 Expirations

 

On motion by Mrs. Duhon, seconded by Mr. Falgout and carried, contract for the following was approved:

 

CONTRACTED EMPLOYEE                      EXPIRATION DATE           

 

PRINCIPAL

 

Robinson, Dinah                                                                       July 31, 2004                          

 

Meeting Adjourned

 

On motion by Mr. Duhon, seconded by Mrs. Duhon and unanimously carried, the meeting was adjourned at 7:20 p.m.

 

                                                                                                                                    _________________________

Jude W. Theriot, Secretary                                                       James W. Pitre, President